How To Package Tokens for Shipment

(RIGHT: This is what happens when loose zip-top bags are shipped without being put inside smaller boxes!)

It is VERY important that you follow the instructions below regarding how to package your tokens for mailing in the Token Exchange Program.  You can save yourself a lot of heartache by making sure your tokens are properly packaged.  The tokens are heavy, and if they are shipped loose in a box they will break open the box.  We are very keen to avoid situations where we have to contact collectors and tell them that they are only getting half of their requested Exchange tokens back because their box tore open during shipping.


USPS Priority Mail – Flat Rate Boxes

We only use USPS Priority Mail Flat Rate boxes to mail out our tokens. We strongly recommend you do the same as their value is hard to beat. In addition to the postage being same price no matter how heavy the box's contents, the boxes themselves are free! The below instructions assume that you are going to use one or more of the following USPS Priority Flat Rate boxes:

  • Small Flat Rate box (ID# SFRB)
  • Medium Flat Rate box (ID# FRB1) Holds up to 6 Small Flat Rate boxes
  • Large Flat Rate box (ID# LARGEFRB) Holds up to 9 Small Flat Rate boxes

The Small Flat Rate boxes fight tightly inside the Medium and Large Flat Rate boxes, so we highly recommend that you first place all your SNACK SIZE zip-top bags of tokens inside a Small Flat Rate Box before securing them inside the larger boxes (if needed). You will need to tape the Small Flat Rate boxes in place inside the larger boxes if you do not send the maximum Small Flat Rate boxes inside the box. This taping will make sure the smaller boxes don’t shift around during shipping.

The first step is to be sure to place each group of 25 or so tokens in a SNACK SIZE zip-top bag with the proper label facing out. This group of tokens is what you would be normally turning in for one Trade, Reserve or Transmuted token. Sometimes, you might turn in more than 25 tokens for a single token, so a LARGER zip-top bag is required.  Just pack all your 25+ recipe tokens into that larger zip-top bag and place the label inside it--facing out. 

You can fit approximately 175 tokens inside a SMALL FLAT RATE box from USPS. This equates out to approximately 1,050 tokens for a Medium Flat Rate box and 1,575 tokens in a Large Flat Rate box.

Always ship the tokens loose inside the zip-top bag. Do not tape or roll them together inside the bag.

(Here are 175 tokens [organized with labels] inside a Small Flat Rate box.)


The second step is to close up the Small Flat Rate boxes and then place them inside either a Medium or Large Flat Rate box--if you are sending in more than 175 tokens. If you don’t place the maximum number of Small Flat Rate boxes inside the bigger box, be sure to tape around the perimeter of the top of the smaller boxes inside the larger box. This will secure the smaller boxes down and prevent them from rolling around during shipping. 

(Here are 6 Small Flat Rate boxes inside a Medium Flat Rate box)

(Here are 9 Small Flat Rate boxes inside a Large Flat Rate box)



(Here is an example of how Small Flat Rate boxes should be taped inside partially filled Medium Flat Rate boxes.)


The third step is to be certain you've enclosed the required Token Exchange Program documents, then close and seal the box with tape. Whether you are sending a single Small Flat Rate Box or a larger box, it is VERY IMPORTANT to tape the outside of the box well. Be sure to cover all seams with good quality packing tape, and please double-reinforce the seam on the side. That seam tends to split apart with the greatest frequency. (see first photo)

The final step is to affix the shipping label that was printed out in your Token Exchange Program documents.  Please use tape to secure the label to the box so that the label is completely covered. This will ensure that the label is not torn during shipping.

We recommend that you spend the extra $2.55 and make use of the Signature Confirmation service.  This will help to protect your shipment.

NEVER send tokens in an envelope of any kind. Please use a sturdy box. USPS Priority boxes are FREE when you use USPS Priority Mail to send in your tokens.

Below is a properly taped and addressed shipment of Exchange tokens (Trade, Reserve or Transmuted). Three strips of thick quality packing tape are used along the top and bottom (middle seam) of the box. More tape is added along all four corner edges. Finally, use tape to secure the address label to the box--completely covering the label. 

NOTE: You do NOT have to use the provided mailing address label if you would rather go to to print your own label. Doing so will actually save you a dollar or two!



Frequently Asked Questions

Can I send more than one of the same type of transmute in the same bag?

  • Example: Enough tokens to make 3 of the trade tokens for Dwarven Steel in one bag? Or do I need to break them down into 3 bags?

Answer: It depends on the type of Trade Tokens you're exchanging.

  • Standard: For all weapon and/or armor Trade tokens (Dwarven Steel, Minotaur Hide, Elven Bismuth, Oil of Enchantment, and Aragonite), please place them in separate bags. To make 3 Dwarven Steel tokens, you would need 3 different zip-top bags, each containing 25 Common weapon tokens.
  • Optional: For all point-based Trade tokens (Alchemist's Ink, Alchemist's Parchment, Darkwood Plank, Enchanter's Munition, Minotaur Hide, Mystic Silk, and Philosopher's Stone), you may put exactly 25 Uncommons ("×3") or exactly 25 Rares ("×6") in a single bag, but they must be marked accordingly. Let's say you're submitting a single bag of 25 Rare jewelry tokens, thus ordering 6 Philosopher's Stone tokens. Take 1 (one) Philosopher's Stone label and manually write "×6" on it. Take that single "Philosopher's Stone ×6" slip and place it in the bag (text side facing out so it can be easily read) of 25 Rare jewelry tokens. If you were to submit 25 Uncommon jewelry items, you'd write "×3" on the Philosopher's Stone slip. Please do not put multiple slips in a bag.
    • Please do not utilize this optional method if you have mixed rarities in the bag or with any quantity of tokens other than 25. This means, for example, do not put 23 Uncommons and 1 Rare in a bag. If you don't have exactly 25 Rares of the same category or exactly 25 Uncommons of the same category, please use the standard bagging method of one Trade token per bag
  • When submitting tokens to be exchanged for Trade items, please do not put more than 25 tokens in a single snack-size bag. It slows down the verification process and the bags tend to split.

We ask you to follow these procedures to speed up the fulfillment process and make it much more error-free.


Can I send in for more than one Transmuted Token in one shipment to TD?

  • Example 1: From above, if they have to be separate bags, can I stick many zip-top bags into one box?
  • Example 2: I have one of every type of Trade Token, each in their own bag, can I stick that in one box?

Answer: Yes. You can put any number of different kinds of zip-top bags in any Small Flat Rate box. Just be sure the appropriate printed-out label is placed inside each bag.


Let's say I have the following to trade in for several Philosopher's Stones:

12 Rare Rings, etc (12 × 6 pts = 72pts)
1 Uncommon Ring (3pts)
Total 75 points for 3
Philosopher's Stones

How should these tokens be bagged as it's not an easy division of tokens for each into 25 pts?

Answer: Please try to avoid this situation if possible. If you cannot, in the above example please place 24 pts of tokens separately in 3 bags, and then place the left-over 3 pt token in a separate non-labeled bag. Then, take all four bags and place them together in a larger zip-top bag. This is how we will know that this special case has occurred.


If I'm trading in for say a Relic and I intend on making the Trade items in the same shipment (toward the Relic), do I fill out both sections or just one? I.e., just the Relic, or both the Relic and the Trade items I'm making for it as well?

So you want to make a Relic, but you don't have all the required tokens to do that now. You want to send in a bunch of tokens to make those Ingredient tokens, and then apply those tokens to make the Relic.

The process has been designed to eliminate errors and confusion which leads to collectors being upset with us because we don't agree with the multi-staged process the collector has in their head. Instead, we have made the Exchange program a step-by-step process where you must gather the exact recipe tokens before sending in for that new token. So, in this case, you would have to send in for all the Trade and Reserve tokens you need for the recipe, and then make a second shipment with those exact recipe tokens to get the Relic.

We realize this situation is not a perfect one, but we feel strongly that this is the best way to go moving forward. We want to avoid, if possible, situations where collectors and TD come into conflict because of complicated token exchanges.

We understand it costs more in shipping this way (for both of us), but we think an orderly exchange is ultimately best for all parties.

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